The University of Birmingham Guild of Students is a charity and the students’ union for more than 38,000 students. We represent our members to the University and other organisations on the issues that matter to students most. We also exist to help students develop skills outside of study, have fun, meet people and make sure their time at Birmingham is special.

£32,440 gross per annum

35.5 hours per week – Hybrid Working (3 days office / 2 days home)

The role

The Executive Assistant provides high level, professional assistance to the Chief Executive and Guild President, managing complex diaries, understanding their portfolios of work, and being the key contact for all external stakeholders. The role is responsible for Governance matters, including administering the Trustee Board and Committees and meeting our statutory requirements with Companies House and the Charity Commission.

We are looking for applicants who have experience and capability of providing support and administrative assistance to senior members of an organisation with confidence. You will have experience of writing reports and communications for senior staff along with experience of effectively prioritising and planning your own work and working effectively on your own initiative.

If this sounds like you, and you enjoy working in a fast-paced organisation where every day is different, we would love to hear from you.

The Benefits

We offer a great range of benefits including:

• 5 days close down during Christmas, and 2 during Easter each year, in additional to bank holidays and 21 days annual leave, rising to 26 days after 5 years’ service (meaning you will not work during Christmas, New Year or Easter).
• A comprehensive suite of basic training for all employees which includes Equality &  Diversity, Mental Health Awareness and Data Protection
• Discounted membership rates at University of Birmingham Sport & Fitness
• The opportunity for new staff to join the NEST pension scheme. The Guild contributes a matched payment of between 4-6% of your salary
• A range of wellbeing benefits including an annual £50 personal Wellbeing Allowance

We are a Times 100 Best Companies to Work For employer (2021 & 2022) and in staff survey (2025) 81% of our staff said they would recommend this organisation as a good place to work.

The Guild of Students is committed to equality, diversity and inclusion and welcomes applications from all members of the community.

Closing date for applications: Friday 5^th June 2026, 9am

To apply and view more information about this role, please visit: https://www.guildofstudents.com/about/your-union/workwithus/currentvacancies/

Should you need to complete your application in an alternative format, please email staffing@guild.bham.ac.uk